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Position Overview:
The Office Administrator role is key to smooth office operations. Responsibilities cover
maintaining the workspace, managing facilities, handling procurement, overseeing HR
documentation, and organizing events. Strong communication skills are needed to manage
internal and external correspondence. Requirements include a relevant bachelor’s degree,
experience in office or HR work, good English proficiency, and a willingness to learn. Familiarity
with office maintenance and basic recruitment knowledge is a plus.
Responsibilities:
1. Ensure the smooth operation and maintenance of the office, creating a clean, tidy and
productive working environment.
2. Manage office facilies and optimize workspace use for effective workflow.
3. Responsible for the procurement and management of office supplies and related services.
Source vendors, negotiate contracts, and maintain inventory levels to meet daily operational
needs while controlling costs and ensuring quality.
4. Handle internal and external communications, ensuring prompt and professional responses.
5. Organize and handle HR - related documentation, update employee files, contracts, and other
crucial documents, and manage onboarding and offboarding paperwork and processes.
6. Participate in planning and organizing company events, team - building activities, and other
social functions.
7. Provide assistance to management level when needed, helping with ongoing tasks, projects,
and administrative duties.
Requirements:
? Bachelor’s degree in Administration Management, Customer Service, or a related field.
? Relevant experience in office aministration or human resources.
? Good profciency in English for reading and writing, fluent in spoken English for daily work
related communications.
? Strong motivation to learn and have basic problem-solving abilities with guidance.
Preferred Skills:
? Basic familiarity with partial office renovation and facilities maintenance.
? Entry-level knowledge of talent recruitmen