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Key Responsibilities
Calendar & Meeting Management
o Coordinating with attendees on meetings and managing meeting calendars
o Following up and scheduling finalized meetings, liaising with stakeholders
o Organizing transportation and taking meeting notes for online meetings
o Liaising with stakeholders
Travel Management
o Flight scheduling & bookings, and hotel reservations
o Organizing airport transfers and restaurant reservations
Expense Management
o Processing invoices, refunds, and reimbursements through ERP platforms
o Coordinating with stakeholders for approvals
o Handling credit card settlements and managing online purchases
Other Admin Support
o Documenting processes based on preferences and priorities
o Collating reports and entering data into the ERP systems
o Other day-to-day Operational support
Key Competencies
1. Under-Graduate/ Graduate or equiv. qualification
2. 2-4 years of experience as executive assistant preferably in the banking or financial services sector
3. Excellent written and spoken communication skills in Japanese, Mandarin and English with experience in client relationship management
4. Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client’s end
5. Excellent communication and interpersonal abilities to engage with a global team
6. Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc.
7. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc.
8. Working knowledge of travel and expense management