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Target Objective目標任務
The Sales Assistant provides critical administrative, commercial, and research
support to the sales team, enabling the efficient pursuit of projects in the
designated markets. This role is pivotal in ensuring the timely and accurate
preparation of high-quality bidding documents and maintaining effective
communication with both internal and external stakeholders.
銷售助理為銷售團隊提供關鍵的行政、商務和研究方面的支持，使銷售團隊能夠在指定市場上有效地開展項目。這一角色對于確保及時準確地準備高質(zhì)量的投標文件以及保持與內(nèi)部和外部利益相關者的有效溝通至關重要。
Principle Duties and Responsibilities (Essential Functions)
1. Bid and Tender Support & Administration投標支持與管理:
· Comprehensive Bid Preparation全面投標準備:
Manage the entire commercial documentation lifecycle for bids, from initial receipt of inquiry to final submission. This includes formatting, proofreading, and consolidating inputs from sales, engineering, and finance.管理投標的整個商業(yè)文件周期，從最初收到詢價到最終提交。這包括格式化、校對和整合來自銷售、工程和財務的輸入。
· Requirement Analysis需求分析:
Meticulously review customer inquiry packages (RFQs, RFPs, ITTs) to identify, list, and highlight all commercial terms, conditions, and compliance requirements for the sales team's assessment. 仔細審查客戶咨詢包（RFQs, rfp, ITTs），以識別，列出并突出所有商業(yè)條款，條件和合規(guī)性要求，供銷售團隊評估。
· Exception & Clarification Management預期澄清管理:
Work with senior sales staff to draft formal commercial clarifications and clearly document exceptions to the client's terms and conditions, ensuring all deviations are legally and commercially sound. 與高級銷售人員一起起草正式的商業(yè)說明，并清楚地記錄客戶條款和條件的例外情況，確保所有偏差在法律上和商業(yè)上是合理的。
· Financial Coordination財務協(xié)調(diào):
Liaise directly with the finance department to gather necessary documentation, including bank guarantees, bid bonds, company financial statements, and insurance certificates, ensuring they meet the client's specifications. 直接與財務部門聯(lián)系，收集必要的文件，包括銀行保函、投標保證金、公司財務報表和保險憑證，確保它們符合客戶的要求。
· Document Finalization文檔定稿:
Prepare, organize, and professionally compile all technical and commercial documents ensuring a polished and compliant submission package. 準備、組織和專業(yè)編寫所有技術和商業(yè)文件，確保提交文件的完整性。
· E-Procurement Portal Management電子采購門戶管理:
Become proficient in using various online bidding platforms (e.g., Ariba, SAP Ariba SLP, or client-specific portals). Register, submit bids, and manage company profiles on these sites. 熟練使用各種在線招標平臺（如Ariba、SAP Ariba SLP或客戶特定門戶）。注冊，提交投標，并在這些網(wǎng)站上管理公司檔案。
2. Market Research & Lead Generation市場研究和潛在客戶開發(fā):
· Proactive Lead Identification積極主動發(fā)掘:
Systematically use online resources (e.g., industry databases, LinkedIn, news sites, project tendering platforms) to identify and research new potential clients, EPC contractors, and key decision-makers in the target markets. 系統(tǒng)地利用在線資源（如行業(yè)數(shù)據(jù)庫、LinkedIn、新聞網(wǎng)站、項目招標平臺）識別和研究新的潛在客戶、EPC承包商和目標市場的關鍵決策者
· Market Intelligence市場情報:
Continuously monitor and report on industry trends, competitor activity, upcoming projects, seminars, and exhibitions relevant to the wet and dry cooling sectors. 持續(xù)監(jiān)控和報告行業(yè)趨勢，競爭對手的活動，即將開展的項目，研討會，以及與干濕冷卻相關的展覽。
· Data Management數(shù)據(jù)管理:
Input and maintain accurate records of all leads, contacts, and opportunities in the company's CRM (Customer Relationship Management) system, ensuring data is current and actionable for the sales team. 在公司的CRM（客戶關系管理）系統(tǒng)中輸入并維護所有潛在客戶、聯(lián)系人和機會的準確記錄，確保數(shù)據(jù)對銷售團隊是最新的和可操作的。
3. Client & Vendor Relationship Support客戶和供應商關系支持:
· Professional Communication專業(yè)溝通:
Serve as a point of contact for routine client and vendor inquiries, demonstrating professionalism and cultural awareness, especially in cross-border communications. 作為日?？蛻艉凸套稍兊穆?lián)絡點，展示專業(yè)精神和文化意識，特別是在跨境溝通中。
· Meeting & Logistics Support會議和后勤支持:
Assist in arranging client meetings, site visits, and conference calls. Help coordinate the company's participation in seminars and exhibitions, including logistics for brochures, booth materials, and schedules. 協(xié)助安排客戶會議、實地考察和電話會議。協(xié)助協(xié)調(diào)公司參加研討會和展覽，包括宣傳冊、展位材料和日程安排的物流。
· Vendor Pre-qualification: Assist in the collection and preliminary review of vendor pre-qualification questionnaires and documentation required for client approvals. 供應商資格預審：協(xié)助收集和初步審查供應商資格預審問卷和客戶批準所需的文件。
4. Internal Coordination & Administrative Duties內(nèi)部協(xié)調(diào)及行政職責:
· Cross-Functional Liaison跨職能聯(lián)絡:
Act as a key liaison between the sales department and other internal teams (engineering, finance, legal, project management) to gather information, track progress on bid components, and ensure alignment. 作為銷售部門與其他內(nèi)部團隊（工程、財務、法務、項目管理）之間的關鍵聯(lián)絡人，收集信息，跟蹤投標項目的進展，并確保一致性。
· Documentation Management文檔管理:
Maintain and organize the sales department's shared drives and databases, ensuring all bid documents, commercial offers, and client communications are properly filed and easily retrievable. 維護和組織銷售部門的共享驅(qū)動器和數(shù)據(jù)庫，確保所有投標文件、商業(yè)報價和客戶通信都妥善歸檔并易于檢索。
· Ad-hoc Tasks特別任務:
Provide general administrative support to the sales team, including preparing presentation materials, formatting reports, processing expenses, and managing correspondence, as required. 為銷售團隊提供一般行政支持，包括準備演示材料，格式化報告，處理費用，并根據(jù)需要管理信件。
Other duties as assigned. 其他分配的工作。

Education and Experience Requirements.

· Attention to Detail: Exceptional accuracy in preparing and reviewing commercial documents. 注重細節(jié)：在準備和審查商業(yè)文件方面具有卓越的準確性。
· Organizational Skills: Ability to manage multiple bids and deadlines
simultaneously in a fast-paced environment. 組織能力：能夠在快節(jié)奏的環(huán)
境中同時管理多個投標和截止日期。
· Research Proficiency: Strong ability to conduct targeted online research and synthesize information. 研究能力：具有較強的針對性在線研究和信息綜合能力。
· Communication: Excellent written and verbal communication skills in English and Mandarin Chinese. Proficiency in other Asian languages is a significant plus. 溝通：優(yōu)秀的英語和普通話書面和口頭溝通能力。精通其他亞洲語言者優(yōu)先考慮。
· Technical Aptitude: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with CRM systems and e-procurement portals. 技術能力：熟練使用Microsoft Office套件（Word, Excel, PowerPoint），有CRM系統(tǒng)和電子采購門戶的經(jīng)驗。
· Cultural Awareness: Understanding of business etiquette in China, and other emerging markets. 文化意識：了解中國和其他新興市場的商務禮儀。
· Teamwork: A collaborative mindset with the ability to work effectively with diverse, cross-functional teams. 團隊合作：具有協(xié)作精神，能夠與不同的跨職能團隊有效合作。