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Team Assistant - Facilitate smooth communications to ensure to day to day work efficiently
1. Be as assistant to support Function Heads on:
-Travel & Claim: Book hotels, flights, transportations; Prepare travel expense report, support
travel expense reimbursement
- Driver arrangement
- Ad-hoc
2.Office administration work
- Order stationeries and event/activities/project supplies.
- Keep the office facilities in good conditions and request service from in-house service
groups;
- Support and coordinate office movement if any.
- Place PO(purchase order) and handle GR in responsible scope.
- Support internal office communication from RE and EHS team.
- Support new comer on-boarding process (stationeries preparation, laptop ordering etc.)
- Support Intern hiring/on-boarding process
3.Preparation of documents in assistance to Functions Heads and Manager upon request.
4. Ad-hoc
- Support meeting set up (etc. video conference set up)
- Support team event/activity/program
Contacts：
Internal: Department Heads, Procurement team, RE(Real Estate) team, EHS team, other assistants/secretaries, team members
External: vendors , etc.
Requirements：
? 1 to 3 years in a corresponding function
? Be able to read and reply email in English.
? Experience in organizing team activity is a plus
? Experience in international working environment is a plus
? Good communication and interpersonal skills
? Admin management
? Strong team player
? MS Office Applications (PowerPoint, Excel, Word, Outlook, etc)